Listed below are critical dates and deadlines in the award process for the University of Utah FY2021 LS-SCF: Learning Spaces-Student Computing Fees. Award deliberations occur in Spring 2020. Three very important dates are marked with an asterisk:
- intent to apply with updates to lead contacts
- open application period for proposals
- notifications for final award recommendations
*Sep 27, 2019 (submission deadline for intent to apply & updating lead contacts)
INVITATIONS: Emailed on Aug 28, 2019.
INTENT TO APPLY: Potential applicants confirm their intent to apply for the FY2021 funding round.
LEAD CONTACTS: Applicants update their list of lead contacts for the upcoming proposals. These lead contacts are given access privileges to an applicant's forms and supporting documents.
Oct 1-4, 2019
REMINDER ON TLT ESTIMATES: Notification is emailed to applicants reminding them to get current estimates of costs from Teaching & Learning Technologies if TLT will be contracted to design and install audio-visual technologies in a learning space that will be part of an LS-SCF proposal.
Nov 06 2019
IT PRO FORUM: Presentation about FY2021 funding priorities and proposal process.
Dec 09, 2019
ACCESS TO PROPOSAL FORM: Provide each applicant with the link to download an individual FY2021 proposal funding form.
*Dec 09, 2019 - Jan 17, 2020
OPEN APPLICATION PERIOD: Applicants have from Dec 9, 2019 until the deadline of Jan 17, 2020 to complete their applications and proposals.
Dec 09 - 18, 2019
MAKE INTERVIEW APPOINTMENTS FOR APPLICANTS-TAKING PLACE IN LATE JANUARY: The Task Force for the Teaching & Learning Portfolio will conduct mandatory interviews with each applicant to clarify or enhance a proposal. Even though we personally contact applicants in early December to schedule interviews, these interviews won't take place until the period of Jan 27 - Feb 06, 2020.
Jan 13, 2020 (deadline for submitting SCLU-Student Computer Lab Usage data)
SCLU REPORTS: Any student computer lab usage data must be submitted by Jan 13, 2020 in order to be collated and referenced during forthcoming applicant interviews and proposal deliberations.
Jan 17, 2020 (deadline for submitting LS-SCF proposal)
APPLICATION PERIOD CLOSES: All proposals must be submitted by 5:00pm, Friday, Jan 17, 2020.
Jan 24, 2020
FINALIZED PROPOSAL AVAILABLE TO VIEW: An applicant's finalized proposal is posted to an individual applicant folder in box.utah.edu. The Teaching & Learning Portfolio, its Task Force, and the specified lead contacts for an applicant are the only ones with access privileges to an individual proposal, attachments, and supporting documents. Other applicants cannot view another applicant's proposal.
Jan 27 - Feb 06, 2020
APPLICANT INTERVIEWS: The Task Force for the Teaching & Learning Portfolio will conduct mandatory interviews with each applicant to clarify or enhance a proposal. Interviews were previously scheduled in early December 2019.
Feb 25 - 27, 2020
FUNDING DELIBERATIONS: The Teaching & Learning Portfolio convenes for three days to review proposals, supporting documents, and accumulated notes for the applications. Funding recommendations are finalized.
*Mar 10, 2020
EMAIL NOTIFICATIONS FOR FUNDING RECOMMENDATIONS: Recommended funding notifications are emailed to each applicant along with supporting documents.
Mar 13, 2020
UNIVERSITY BUDGET COMMITTEE COORDINATION: Recommended funding notifications are forwarded to the University Budget Committee for further processing in the regular budget work for FY2021.
Mar 16 - Jun 30, 2020
TLT INSTALLATION ESCROW COORDINATION: During the application process, applicants indicated which of their projects and line items were likely to be contracted through Teaching & Learning Technologies (TLT) for equipment purchase, design, and installation. During the March-April-May-June time period, TLT coordinates with applicants to confirm A/V needs, cost estimates, and to begin the scheduling of installations for the coming fiscal year.
Apr - May, 2020
POST-MORTEM PROCESS EVALUATION: The Teaching & Learning Portfolio conducts internal post-mortem discussions about the FY2021 LS-SCF awards process.
Jul 01, 2020
AWARDS TRANSFERRED TO APPLICANTS: Beginning in late June and continuing through July 2020, awards are transferred to individual applicants for use in FY2021.