Changes for FY2020 Awards (Spring 2019 deliberations)
Each year, the funding priorities for the Learning Spaces-Student Computing Fees is adjusted in order to honor the original intent for awarding these funds (since the 1980s) and to match the most current IT and A/V technology needs and trends for teaching and learning in University settings.
The Spring 2019 Funding Priorities are similar to last year's.
- PROJECTS NOT FUNDED BY LS-SCF:
If in the award notification to applicants some projects are only partially funded or not funded, a college/library/center has the opportunity to position that project's funding as part of the base funding request made in the University budgeting process that begins in mid-March.
In the past, unfunded projects simply remained unfunded because the opportunity to request alternative funding had passed. There is now a funding pathway forward.
- CONTINGENCY AND GENERALIZED MAINTENANCE REQUESTS THAT CANNOT BE ITEMIZED:
Some projects or IT and A/V necessities cannot realistically be specified by item and pricing in anticipation of unexpected needs or emergencies in the coming 12-18 months. In the past, these areas were labeled as contingency funds; sometimes as generalized maintenance requests.
For Spring 2019, funding priority is given to requests that are specific, itemized and priced. We must be accountable, transparent, and responsible for how each dollar from Student Computing Fees is allocated and spent. We must be audit-worthy.
If contingency or generalized maintenance requests are needed, they should be included in the base budget requests made by a college, library or center in the standard University budgeting process.
- REPORT OF LAST YEAR'S AWARD SPENDING:
When submitting your proposal, include a report and accounting of last year's award spending.
- TLT A/V INSTALLATION COST ESTIMATES:
When submitting your proposal, please include copies of work and cost estimates from TLT's A/V Installation Group if you are contracting with them for projects.
- STUDENT COMPUTER LAB USAGE DATA:
Please be sure you have supplied Fall Semester 2018 data for Student Computer Lab Usage if you are requesting hardware or software related to your labs. At the direction of the SITC: Strategic IT Committee for the University's IT Governance, any requests for items related to student computer labs must also supply computer lab usage data as specified by the Fall Semester 2018 request outlined in the article: "Memo Regarding Mandatory Data Collection for 2018". The deadline for reporting this data is January 15, 2019, just prior to the Jan 18, 2019 deadline for your Learning Spaces-Student Computer Fee proposal.
FY2020 Funding Priorities Guidelines
Below are listed the FY2020 LS-SCF Funding Priorities. A link to a single-page PDF of the same information is also provided.
Priority funding for projects that…
- Relate to the teaching & learning mission of the University
- Target broad impact to students and their learning
- Take advantage of centralized/ common resources
- Help departments move from non-centralized/common services towards the use of centralized resources (i.e., moving to UIT virtual servers)
- Are general access classrooms (scheduled through Ad Astra and space planning)
POSSIBLY FUND *
Department-specific or other projects with less campus-wide benefit…
- Software virtualization projects (VDI)
- Department servers
- Switches & routers
- Computing devices used for creating instructional materials
- Projects for ensuring redundancy of infrastructure (e.g., failover)
- Printing ink and media
- Pulling cable and electrical to classroom or lab learning spaces
- Podium computers
- Maintenance or repair of computer lab or AV classroom facilities
- Installation labor costs
- Facilities charges
- NEW: "Simple Studio" one-button-click video record facility (with auto-upload to Canvas/MediaSpace)
- NEW: Group-based classroom collaboration learning spaces
* Provide justifications for funding
* Matching funds are encouraged but not required
* All requests must be specific, itemized and priced
DO NOT REQUEST
Will not be funded…
- Salaries & wages (full-time & part-time)
- Network backbone fees
- Established enterprise software agreements (e.g., Microsoft Campus Agreement, Adobe Creative Cloud)
- Faculty computers
- Database and periodical subscriptions
- Phone and cellular contracts
- Maintenance or contingency funds that cannot be specified by item and costs (such funds should become part of your college/library/center annual University of Utah budget request, not part of LS-SCF awards)
REGARDING MAINTENANCE REQUESTS...
- Treated same as project requests
- Must be specific, itemized and priced
- Includes support contracts and warranties
- Non-itemized contingency funding should not be requested from LS-SCF, but should be part of your annual University of Utah budget requests
REGARDING THE FUNDING PROCESS...
- You send us your lead contact names
- We send email RFP notification
- Submit learning spaces online proposal form
- Interview with Task Force (mandatory)
- Deliberation by Teaching & Learning Portfolio
- Receive award notifications
GET A ONE-PAGE PDF OF THE SPRING 2019 LS-SCF FUNDING PRIORITIES...
- About the Learning Spaces-Student Computing Fees Annual Proposals & Awards
- FY2020 Key Dates & Deadlines
- FY2020 Funding Form Instructions
- FY2020 Presentation at IT Professionals on 2018-11-07
- Tips for Applicants: Navigating your Award Recommendations Spreadsheet