HIGHLIGHTS OF SPRING 2018 ROUND
The annual round of proposals from University of Utah colleges, centers, and libraries to receive funding from the Learning Spaces-Student Computer Fees is deliberated by the Teaching & Learning Portfolio during three half-days at the end of February 2018:
- Tuesday, Feb 27, 2018 from 9:00am to Noon
- Wednesday, Feb 28, 2018 from 9:00am to Noon
- Thursday, Mar 1, 2018 from 9:00am to Noon
There are 27 proposals for the Spring 2018 round.
$3,155,184 is requested by the applicants
$2,954,000 is the estimated amount of available funds.
$ 201,184 will need to be trimmed from the requests
APPLICATION PERIOD RECAP:
- Confirmations for applicants intention to apply for the Spring 2018 funds were distributed on September 8, 2017.
- Invitations to access funding request forms were distributed on December 4, 2017.
- The deadline for form submissions was January 19, 2018.
- Interviews with applicants were conducted by a special Task Force from Jan 29 to Feb 6, 2018.
- Notification of award recommendations are sent no later than March 14, 2018.
KNOWLEDGE ARTICLES SUPPLIED TO APPLICANTS:
Numerous knowledge articles were supplied to proposal applicants, which can be found in Teaching and Learning Technologies Knowledge Center:
- About the Learning Spaces-Student Computing Fees Annual Proposals & Awards
- Spring 2018 Key Dates & Deadlines
- Spring 2018 Funding Priorities for Learning Spaces Proposals
- Spring 2018 Funding Form Guidelines & Instructions
- Spring 2018 Presentation at IT Professionals 2017-11-01
General Supporting Documents about University of Utah Learning Spaces and A/V Technology Installations
- About Requesting A/V Equipment Installations in Learning Spaces
- Review List of General Access - Centrally Managed Classrooms & Learning Spaces with A/V Technology
- Review List of all University of Utah Buildings
- Review the Standard Specifications for Audio-Visual Classrooms & Learning Spaces (Foundation Levels)
- Review Common - Centrally Managed IT Resources Benefiting the UofU Campus
The deliberations are attended by a combination of the Teaching & Learning Portfolio members, the special Task Force members who interviewed applicants, and support personnel.
For the Teaching & Learning Portfolio:
- Martha Bradley (co-chair) — Dean, Undergraduate Studies
- Wayne Samuelson (co-chair) — Vice Dean of Education, School of Medicine
- Eric Poitras – Assistant Professor, Educational Psychology
- Harish Maringati – Associate Dean for IT, Marriott Library
- Ryan Steele — Assistant Professor, Chemistry
- Patrick Panos — Associate Professor, Social Work
- Fernando Rubio — Associate Professor, Languages and Literature, College of Humanities
- Nancy Lombardo — Associate Director for Digital Collections, Eccles Health Sciences
- Cory Stokes – Associate Dean of Undergraduate Studies, UOnline Director
- Jon Thomas — Director, Teaching and Learning Technologies (ex officio, non-voting)
- Patrick Tripeny — Director, Center for Teaching and Learning Excellence
- Peter A Jensen – Assistant Professor, School of Computing
- Randy Dryer – Professor, College of Law
- Zach Berger - ASUU Student Body President
- Jonathan Thomas - Teaching & Learning Technologies (non-voting)
For the Special Task Force:
(consultants to the Portfolio)
- Rob White, IT Manager for CECE, Honors College, & Undergraduate Studies
- Steven Seal, IT Manager for College of Health
- Jeff Folsom, IT Manager for Eccles Health Sciences Library and Health Sciences Education Building
- Mike Ekstrom, Director, Network & Communications Infrastructure, UIT
- Adam Stewart, Associate Director, Operations, Teaching & Learning Technologies
- Scott Sherman, Special Assistant to Office of CIO, UIT
- Paul E Burrows, Coordinator for Task Force & Learning Spaces-Student Computing Fee Awards Process
In order to better facilitate the decision-making process for award deliberations, a spreadsheet document is provided to the Deliberation Participants. It is formatted for optimal presentation via data projector for common group reference.
DOWNLOAD THE SPREADSHEET (DMD):
This decision-making document, or DMD, is stored in UBox with a shared link that is supplied to the Deliberation Participants.
When this Excel spreadsheet is downloaded and opened, a warning message appears asking if you want to update hyperlinks that are contained within the document. Click "Don't Update" and the spreadsheet will open.
The DMD has numerous navigation features that are outlined below.
There is a tab for each individual proposal submitted by applicants (27 in total). Within each tab is the information harvested from an applicant's original proposal and updated during and after the Task Force interviews.
The first tab is the home-base for the DMD and is named ROLL-UP TOTALS. It contains: :
- A list of the applicants with links to individual proposals
- Awards made during the deliberation
- how much is transferred directly to applicants
- how much is held in a TLT Escrow account in readiness for AV design and installation in the coming year
- Original requested amounts
- How much was trimmed from each proposal at the end of award deliberations
- Percentage of award vs requested
- Links to UBox where we store the applicants original proposal as well as any supporting documents supplied by the applicant
- Last 3-year award average
- Charts of award histories since 2005
- Awarded vs requested amounts for Spring 2015, Spring 2016, and Spring 2017 rounds
- Grand totals for all proposals and awards (auto-calculated from individual proposal worksheet entries)
NEED TO DISCUSS
Because the amount to be trimmed from awards hovers around a modest $200,000, the decision-making process will likely pay detailed attention to proposals and projects that are specially flagged for consideration, discussion, and decision-making.
Look for the "discussion bubble" icon .
In the ROLL-UP TOTALS tab, a discussion bubble marks an applicant's proposal as having items to be discussed by the Portfolio.
As you drill down to view an individual proposal (via the tabs or direct links from the list of proposals), each project is flagged with the same discussion bubble icon, e.g.,
A project's line items are also marked by the same discussion bubble and are highlighted in yellow, e.g.,
To the far right of the dollar amounts for individual line items are the clarifications and rationales for marking a project and specific line items for more detailed discussion, e.g.,
As each flagged item is discussed, its resolution will be reflected in updated versions of the DMD.
NAVIGATING A PROPOSAL
An individual applicant's proposal can be reached from the ROLL-UP TOTALS tab by clicking an applicant's name from the list.
You may also scroll horizontally along the bottom of the spreadsheet document and select the tab that contains a worksheet for an applicant's proposal.
Along the top two rows of a proposal's worksheet is the name of the applicant as well as grand totals for all project requests in that proposal.
In rows 4-11 are summary counts of the number of projects in a proposal, as well as some other funding status indicators.
Also included are UBox hyperlinks to an applicant's original submitted proposal with supporting documents and attachments. Another UBox hyperlink accesses the summary notes from the Task Force Interviews with applicants. Finally, one-page computer lab profiles for an applicant are linked to UBox, based on the data collected from the Fall Semester 2017 Student Computer Lab Usage initiative.
REVEAL PROPOSAL ABSTRACT AND UPDATES:
On row 15, before the list of actual projects, you have the ability to reveal and review the abstract for a proposal, as well as a running commentary on any updates made to the original proposal since being submitted on January 19, 2018.
Click the plus sign icon on the far left to reveal the additional information:
Click the negative sign icon on the far left to hide the abstract and proposal updates information.
PRIORTIES AND PROJECTS:
Highlighted in yellow are the projects and their names, listed in the priority order set by the applicant. To the right are various grand total dollar amounts for each project, both as requested and as awarded by the Portfolio.
REVIEWING PROJECT LINE ITEM DETAILS:
Hidden rows contain the line item details for a project. You can reveal these details, one project at a time, by clicking the plus sign icon to the far left of a project area.
If you prefer to reveal ALL project line item details at once, refer to the two square icons in the far upper left of a worksheet (just to the left of the applicant's name).
- The "2" icon, when clicked, will open up all hidden rows in the worksheet at once.
- The "1" icon, when clicked, will close all revealed rows that were hidden in the worksheet at once.
As the Portfolio makes its award decisions, project-by-project, line-item-by-line-item, paying close attention to those items marked with discussion bubble icons (see above), these dollar amounts and any discussion remarks will be entered into the spreadsheet.
The tab named ROLL-UP TOTALS auto-calculates the grand totals for all proposals and projects as data is updated throughout the spreadsheet and worksheets.
Starting with the Spring 2018 round of awards, the Portfolio's decisions are considered as funding recommendations. These recommendations are forwarded to each applicant no later than March 14, 2018.
The same recommendations are sent to the University's budgeting office for a holistic analysis of overall budget requests by colleges, aligned with the Learning Spaces-Student Computing Fee requests. Final decisions for fund transfers to applicants at the turn of the fiscal year are made by the budgeting office.
NEED MORE INFORMATION?
For additional information about the Decision-Making-Document, please contact:
Paul E Burrows
Teaching & Learning Technologies
For information about the Learning Spaces-Student Computing Fee award process, please contact:
Teaching & Learning Technologies